{"id":108,"date":"2025-11-19T10:00:38","date_gmt":"2025-11-19T10:00:38","guid":{"rendered":"https:\/\/www.vsinghcpa.com\/blog\/?p=108"},"modified":"2026-04-14T18:06:03","modified_gmt":"2026-04-14T18:06:03","slug":"tip-2-year-end-communicate-early-with-tax-professionals-auditors","status":"publish","type":"post","link":"https:\/\/www.vsinghcpa.com\/blog\/tip-2-year-end-communicate-early-with-tax-professionals-auditors\/","title":{"rendered":"Tip # 2: Year End &#8211; Communicate Early with Tax Professionals &#038; Auditors"},"content":{"rendered":"<p><strong>GovCon Wednesdays<\/strong><br \/>\n<strong>Estimated Read Time: 5 minutes<\/strong><\/p>\n<p>Closing out the year successfully requires more than accurate books it requires clear communication\u00a0with the professionals who depend on your data.<\/p>\n<p>For government contractors, early coordination with\u00a0tax advisors and auditors is one of the simplest ways to avoid filing delays, audit issues, and missed compliance deadlines. When your accountant or auditor has what they need when they need it your close becomes faster, cleaner, and far less stressful.<\/p>\n<h2>Why It Matters<\/h2>\n<p>Your\u00a0tax professional\u00a0and\u00a0auditor\u00a0both rely on accurate, timely information to complete critical year-end deliverables. Delays in communication can lead to:<\/p>\n<ul>\n<li>Missed tax deadlines or extensions.<\/li>\n<li>Rushed adjustments and reporting errors.<\/li>\n<li>Increased audit costs due to additional requests.<\/li>\n<li>Gaps in documentation that raise compliance concerns.<\/li>\n<\/ul>\n<p>Early collaboration ensures your accounting team, auditor, and tax preparer all work from the same information and deadlines keeping your close organized, compliant, and on time.<\/p>\n<h2>Communicate Before the Year Ends<\/h2>\n<p>Don\u2019t wait until January to start conversations with your advisors.<br \/>\nBy reaching out early, you can confirm reporting deadlines, understand what supporting data they\u2019ll need, and address potential issues before they cause delays.<\/p>\n<p>Most auditors and tax professionals will provide a\u00a0year-end data request list, which often includes:<\/p>\n<ul>\n<li>Your trial balance and general ledger<\/li>\n<li>Contract revenue and cost detail reports<\/li>\n<li>AR\/AP aging reports<\/li>\n<li>Lease schedules and depreciation reports<\/li>\n<li>Payroll summaries and indirect rate calculations<\/li>\n<\/ul>\n<p>Providing this data before the holidays gives your advisors time to review your information and flag any missing items long before deadlines start to pile up.<\/p>\n<h2>Keep Communication Consistent<\/h2>\n<p>Once you\u2019ve shared your information,\u00a0stay accessible.<br \/>\nYour accountant or auditor may need clarification or additional documentation. Prompt responses help them meet filing timelines and show your professionalism as a contractor.<\/p>\n<p>If you have a larger accounting or project team, designate one point of contact for all auditor and tax correspondence. This keeps communication organized, avoids duplicate responses, and ensures your messaging is consistent.<\/p>\n<h2>Catch Issues Early<\/h2>\n<p>Early collaboration also helps you spot and resolve issues while there\u2019s still time to act like missing W-9s, lease accounting errors, or unrecorded accruals.<\/p>\n<p>For example:<\/p>\n<ul>\n<li>Missing vendor W-9s can delay 1099 filings.<\/li>\n<li>Incorrect or incomplete lease schedules may cause ASC 842 reporting errors.<\/li>\n<li>Indirect rate variances can create audit flags or require restatements later.<\/li>\n<\/ul>\n<p>Finding and fixing these before the year closes saves you time, money, and frustration once audit season begins.<\/p>\n<h2>Common Pitfalls to Avoid<\/h2>\n<p>\u26a0\ufe0f\u00a0Waiting too long to reach out. Auditors and tax professionals book up early contacting them in December puts you ahead of the queue.<br \/>\n\u26a0\ufe0f\u00a0Sending incomplete data.\u00a0Missing or messy reports can slow down your filings.<br \/>\n\u26a0\ufe0f\u00a0Poor internal coordination.\u00a0Make sure your accounting, HR, and contract teams share updates with one another.<br \/>\n\u26a0\ufe0f\u00a0Forgetting to track progress.\u00a0Keep a simple log of what documents were sent and when.<\/p>\n<h2>Strong Communication = Strong Compliance<\/h2>\n<p>A successful close isn\u2019t just about clean books it\u2019s about partnership.<br \/>\nWhen you collaborate early with your accountant and auditor, you ensure that your\u00a0financials, indirect rates, and contract reports\u00a0are accurate and DCAA-compliant.<\/p>\n<p>At\u00a0VSINGH CPA, we help GovCons prepare for smooth year-end closings and efficient audits through structured documentation, proactive planning, and effective communication.<\/p>\n<p>\ud83d\udc49 Check out our YouTube Shorts for quick GovCon year-end tips: https:\/\/youtube.com\/shorts\/MjiBDeLgP_o<\/p>\n<p>&nbsp;<\/p>\n<h2>Coming Up in the GovCon Year-End Closing Series<\/h2>\n<ul>\n<li><strong>\u2705Tip #1:<\/strong>\u00a0Know Your Accounting System &amp; Year-End Checklist<\/li>\n<li><strong>\u2705Tip #2:<\/strong>\u00a0Communicate Early with Tax Professionals &amp; Auditors<\/li>\n<li><strong>3\ufe0f\u20e3Tip #3:<\/strong>\u00a0Reconcile and Analyze Accounts<\/li>\n<li><strong>4\ufe0f\u20e3Tip #4:\u00a0<\/strong>Validate Revenue &amp; Lease Entries (ASC 606 &amp; ASC 842)<\/li>\n<li><strong>5\ufe0f\u20e3Tip #5:<\/strong>\u00a0Prepare 1099s &amp; Charitable Contributions<\/li>\n<li><strong>6\ufe0f\u20e3Tip #6:<\/strong>\u00a0Review Contract Status Reports &amp; Submit Data to Tax\/Audit Teams<\/li>\n<li><strong>7\ufe0f\u20e3Tip #7:\u00a0<\/strong>Final Wrap-Up \u2014 Year-End Complete, What\u2019s Next?<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GovCon Wednesdays Estimated Read Time: 5 minutes Closing out the year successfully requires more than accurate books it requires clear communication\u00a0with the professionals who depend on your data. For government contractors, early coordination with\u00a0tax advisors and auditors is one of the simplest ways to avoid filing delays, audit issues, and missed compliance deadlines. When your accountant or auditor has what they need when they need it your close becomes faster,&#8230; <a class=\"more-link\" href=\"https:\/\/www.vsinghcpa.com\/blog\/tip-2-year-end-communicate-early-with-tax-professionals-auditors\/\">Read More<a><\/p>\n","protected":false},"author":2,"featured_media":213,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"year-end-communication audit-preparation govcon-compliance","_genesis_custom_post_class":"govcon-blog year-end-series audit-coordination","_genesis_layout":"","footnotes":""},"categories":[4],"tags":[75,72,22,74,14,71,18,31,73,66],"class_list":{"0":"post-108","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-year-end","8":"tag-accounting-best-practices","9":"tag-audit-preparation","10":"tag-audit-readiness","11":"tag-auditor-communication","12":"tag-dcaa-compliance","13":"tag-financial-reporting","14":"tag-govcon-accounting","15":"tag-government-contracting","16":"tag-tax-planning","17":"tag-year-end-closing","18":"entry","19":"govcon-blog year-end-series audit-coordination"},"_links":{"self":[{"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/posts\/108","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/comments?post=108"}],"version-history":[{"count":2,"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/posts\/108\/revisions"}],"predecessor-version":[{"id":124,"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/posts\/108\/revisions\/124"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/media\/213"}],"wp:attachment":[{"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/media?parent=108"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/categories?post=108"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vsinghcpa.com\/blog\/wp-json\/wp\/v2\/tags?post=108"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}